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Author: Evan Kline (page 138 of 164)

Hello, I'm Evan. I write about tech from my perspective – that of the average tech geek, sometimes with my lawyer glasses on. You can also find me on Twitter and at my real-life job as a lawyer.    MORE ABOUT ME.

Josh Farkas Joins 40Tech

josh1 I'm pleased to announce that Josh Farkas has joined 40Tech as a writer.  His debut post will be going live later today.  Actually, his post today will be his second post for 40Tech, as Josh was the winner of our first writer's contest.  The winner of that contest won a lifetime subscription to GTDagenda, and also received an invitation to become a regular writer on 40Tech.  We're pleased that Josh accepted our invitation.  To see his winning entry, check out Josh's take on GTDagenda.

Josh works as an attorney in the energy sector, and is passionate about the potential that technology and alternative energy hold for the future.  Keep your eye out for his post later this evening, which contemplates how lo-tech devices are sometimes a better choice than their high-tech counterparts.  In the meantime, you can check out his profile here at 40Tech.

Welcome aboard, Josh!


How to Get All Your Mail Accounts into Gmail, With No POP3 Delay

gmail

Several months ago, we wrote about how to use Gmail to check your various email accounts from across the web, so that you have one single inbox to check.  That post contained handy tips on how to get other mail into Gmail, how to organize it, and how to send messages from within Gmail as if you were using the external account.  To get other mail into Gmail, that procedure used POP3 to periodically pull mail from those accounts.

One flaw in Gmail is that you can't specify how frequently your account will pull down that mail.  Gmail determines this frequency based on how often it discovers mail in those accounts when it checks.  Lifehacker recently had a tip on how to increase that frequency.  But what if you want to eliminate the delay entirely?

If you have the right kind of account, then eliminating the delay is easy.  The trick is to not use POP3 at all from within your main Gmail account.  Instead, forward mail from your old account into your main Gmail account.  All of the other tricks for using your Gmail account as your main account will still work.  Here are a few tricks to keep in mind.

Version of Gmail logo from velorowdy.

 

Option 1: Get All Mail From the Secondary Account

If you simply want to get all mail from the external account, check that account for a global forwarding option.  If your secondary account is also a Gmail account, that can be found under Forwarding and POP/IMAP.

 

 

Option 2: Use Filters to Get Only the Important Stuff (and to Keep Your Secondary Account Clean)

Maybe you don't want everything forwarded from your secondary account.  For example, I get various newsletters sent to my secondary Gmail account that I don't want clogging my main inbox.  Instead of using the global forwarding setting on the second account, I use a filter.  (Again, your secondary account must support filters and forwarding, like Gmail does).  This filter also keeps my secondary inbox clean, by deleting a message after it is forwarded.

To use a filter to forward almost everything, put an asterisk (*) in the "From" box in the filter settings, and then carve out the undesirable senders by putting those domain in the "doesn't have" box.  On the next screen, check "Skip the Inbox," "Mark as read", "Forward it to:" (followed by your main email address), and "Delete it."  Screenshots of my filter are below.

gmail filter 1

gmail filter 2

 

 

Highlight and Organize Your Imported Emails

We touched upon this in our prior post on using Gmail as your only inbox.  We suggested that you use Gmail's label features to label incoming mail.  I set up custom labels, based on the "To" line in the message, along with a filter for each account.  This way, you will always know, at a glance, to which account the message was originally sent.  To make this even more effective and obvious, try adding a color to the label.

 

Send Mail As If You Were Using the Secondary Account

Another one of our prior tips that still holds true with this method concerns how to send mail from your main account, but make it look like you are sending it from the secondary account.  Check out the prior post for detailed instructions on how to add the new account to accomplish this (check out "To Use Your Server's SMTP settings" to make it truly transparent to your mail recipients).

 

Once you follow these tips, email will forward, almost instantly, from your secondary account to your main account.  If you try to reply to or forward a message, Gmail will automatically send it using the address to which the message was originally sent.

Do you have any more tips for making Gmail more effective as your main email hub?


Send E-Mail After You Die

tombstones Do you want to send a farewell message to a loved one after you die?  Perhaps you live alone, and want to make sure someone finds you if you die?  Death Switch might be what you need. Death Switch is a simple site.  After you register, Death Switch will start sending you e-mail messages (at a frequency of your choosing).  If you don’t respond to one of those messages, Death Switch assumes that you’re dead, and sends out an email message that you’ve created, to an email address of your choosing.

You also tell Death Switch how frequently to check in with you to make sure that you’re alive (from 1 day, to 240 days), and how long Death Switch should give you to respond before it sends out your email from beyond the grave, or goes into "Worry Mode."  With "Worry Mode," you specify how often and with what frequency Death Switch should re-prompt you.  In the Worry Mode settings, you can also enter a secondary email address, and the email of a trusted friend to contact if you don’t respond.  You "deathswitch" email then will be sent at the end of the worry period.

The obvious concern over a service like this has to do with using it to transmit personal information, such as account passwords or details (if, for example, you wanted to give someone else access to accounts after you die).  You could get around this, I suppose, by describing the password in a way that only the recipient would understand, such as "my password to the safe filled with $1 million is the name of that slope where we skied off the cliff, followed by the number of the interstate we took to get there."

The basic version of Death Switch is free, and allows you to create one message to be emailed to one recipient when you die.  A premium subscription costs $19.95 per year, and allows you to send 30 messages, with up to 10 recipients for each message, with file attachments.

Can you think of how you might use a service like Death Switch?


4 Reminder Tools to Keep You on Track

reminder The human memory is an awesome tool, but it isn’t perfect.  We all need gentle reminders now and then, so that we don’t forget what we need to do and where we need to be.  It would be nice if there was one source that could be the end-all, be-all when it comes to sending yourself reminders. I find, though, that I use a mix of tools to remind myself of what I need to do.  Here are four that I use.

Read more


What Would It Take to Get You to Leave Facebook for Google Me?

google me vs facebook

The founder of Digg, Kevin Rose, tweeted that Google is preparing its own social network, Google Me.  Rose deleted that Tweet, leaving some people wondering if he had been forced to retract it.  Later, on Leo Laporte’s This Week in Tech, Rose repeated the assertion.  Then, SF Weekly and a former Facebook executive also confirmed that their sources had provided the same information.

We don’t normally like to traffic in the rumor business here at 40Tech, but our previous concerns over Facebook’s privacy problems make this one particularly interesting.  If this is true, can Google mount a credible challenge to Facebook’s dominance?

Google doesn’t necessarily have a good track record with social networks, or web apps with a social component.  Google already runs Orkut, Buzz, and Wave, and all three have been underwhelming.  But were any of them really attempts to challenge Facebook?  Buzz and Wave weren’t full-blown social networks, and Orkut is an unknown to most people.  In fact, it is now operated and managed in Brazil.

If we give Google a "redo," what will it take to mount a credible challenge to Facebook?  Here’s our take on what Google needs to cook up in order to have a chance.

 

Appeal to the Masses with An UnGoogle-Like User Interface

Buzz and Wave, along with many other Google properties, do demonstrate one hurdle Google will need to overcome.  Specifically, Google will need to get a clue when it comes to designing an attractive, compelling user interface.  Google has a knack for designing web apps that apply to geeks, but leave many users cringing.  As a geek, I like Gmail’s spartan interface, but I’m probably in the minority.  Google will need to design a system that is both pretty, and easy to use.

 

Appeal to the Geeks By Respecting Privacy, and Using Open Standards

Tech-savvy users are often early adopters of new technologies and new services, with the rest of the world following their lead.  If Google can’t win over those users, then it stands zero chance with the general public.

To win over the tech crowd, Google will need to convince tech-savvy users that privacy matters in its new service.  The recent howls of outrage over Facebook’s apparent disregard for user privacy seemed to resonant with the tech crowd, but not with anybody else.  And Google has had some recent privacy fiascos of its own, including with Buzz, and with Google Street View.

My take?  I trust Google with my information more than I trust Facebook.  This isn’t because I attribute altruistic motives to Google.  To the contrary, it is because of Google’s business plan.  Google’s plan, in its simplest terms, is to get people using the Internet more and more.  The more that people use the Internet, and the faster they use it, the more money Google makes.

This contrasts with Facebook’s apparent business model.  Facebook’s business plan seems to be about capitalizing on user data.  The more you restrict your data on Facebook, the less useful you are to Facebook.

Many tech geeks are also fans of open standards.  There is some hope that Google Me will use OpenID, which would be a stark contrast to Facebook’s closed ecosystem.  Taking such a step might help to draw in the tech crowd.

 

Dazzle Everyone With Something Groundbreaking

If Google Me turns out to be Facebook in another wrapper, it will be dead on arrival.  Just like Facebook was a big step up from MySpace, Google Me will need to try something new.  What that "something" will be is anybody’s guess, but it will need to be compelling, and an attention grabber.  If it isn’t, then the status quo (i.e. Facebook) will prevail.

 

Don’t Be a Wasteland

It’s a catch-22, but people will go where their friends and other people are.  All of the above points will need to combine to build some sort of momentum, and draw at least a seed of users to Google Me.

If a new user takes a look at Google Me, and none of his or her friends are there, that user won’t stick around.  That is what happened to me with Google Buzz.  I liked it, but with one or two exceptions the only people there were the "big players."  None of my real life friends were there, with one exception.

Google has its work cut out for it, but the task isn’t impossible. Users have left social networks in the past for greener pastures (remember MySpace?), so it could happen again.  And ironically, the presence of Facebook would make it easier for a new social network to spread virally.  Would you check out a new service that all of your Facebook friends were praising?  But Google won’t make it happen just on name alone.

 

What Would It Take to Get YOU to Use Google Me?

I know we’ve stated the obvious a bit here, but that’s to get you thinking about what it would take to get YOU to use Google Me, if the service sees the light of day.  Let us know in the comments.