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Tag: Email (page 1 of 3)

Gmail Keyboard Shortcuts in Apple Mail

I recently enjoyed using Gmail shortcuts in MailMate, and wanted to bring those same shortcuts to the default Mail app on macOS.1 GMailinator, the only Mail plugin I could find to do so, hasn’t been updated in four years, so I didn’t bother installing it. Instead, I started looking for another way, and I think I’ve found it.

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Airmail to TaskPaper

I’m currently trying out TaskPaper as my task manager of choice, after almost five years with OmniFocus. More on that in the future, but for now don’t read too much into this – OmniFocus is a great app, and if it works for you, I don’t recommend switching.

TaskPaper has many strengths (again, more on that in the future), but one weakness is its lack of integration with third party apps when it comes to capturing tasks. On iOS, for example, native TaskPaper integration isn’t built into any email apps. There is a thread in the TaskPaper forums that points to a workflow, using the iOS Workflow app, to get Airmail email links into TaskPaper. I couldn’t get that working, though.

Instead, I stumbled upon a thread with instructions on how to get items from the Reminders app into TaskPaper (scroll down in the thread for the script). I set the JavaScript in that thread up on my Mac, and have Keyboard Maestro run the script every 10 minutes. That script slurps anything that appears in a designated list in Reminders into TaskPaper. Of course, for this to work, you’ll need to make sure you have Reminders syncing between your Mac and your iOS device.

Suddenly, TaskPaper is WAY more functional for me. I can use any iOS or Mac app that supports Reminders to get tasks into TaskPaper. One of those is Airmail, and the task contains a link back to the mail message.

More to come on how I’m using this Reminders integration to open up all sorts of possibilities with TaskPaper.

Save iOS Email Messages in Other Apps as Emails, Not PDFs

Mail apps on iOS have come a long way over the past couple of years. I still don’t have a single mail app on iOS that serves my needs, though. One reason is the lack of support in most apps for saving email messages in eml format. If you save a message in eml format to an app like DEVONthink, the link back to the original message is preserved.

One such app in my arsenal is AltaMail, which I use solely for its ability to save messages in eml format. While falling short in the looks department, AltaMail is very powerful, offering filters, templates, email rules, and other features. I don’t really use any of that, though. I use AltaMail solely for its ability to save mail messages in eml format.

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Dispatch Comes to the iPad, at Last

Dispatch has long been one one of my favorite email apps on the iPhone. Lately, I’ve been going back and forth between Dispatch and Spark. I suspect I may be switching to Dispatch full time now, though, since Clean Shaven Apps has just released an update to the app to make it universal. 

Yes, you can now use the app on your iPad. Truth be told, you could always use the app on your iPad, but you were using it in scaled mode, and not taking advantage of the iPad’s differences from the iPhone. Now, the app is optimized to run on the iPad.

The app’s strengths have always been its email powerful triaging capabilities and customizable sidebar, but it also offers support for numerous third party services, such as TextExpander, 1Password, and Evernote. I’m just excited to be able to use the app in landscape mode on my iPad. You can get the app for $6.99. If you already own it, the update is free.

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Mailbox – the Friction-free Mail Client to Get You to Inbox Zero [iPhone]

Mailbox inbox zero achievedMailbox is the new Gmail-only mail app that has been getting mostly rave reviews for the way it helps iPhone users tame their inboxes. Let’s get one thing out of the way first, though – Mailbox isn’t going to change you as a person. If you’re a master procrastinator, it won’t suddenly transform you into a wizard of the do-it-now. If, however, your habits tilt in the direction of almost staying on top of your email, Mailbox might just eliminate enough friction to get you to email hallowed ground. And if you’re already an inbox zero guru, then Mailbox will beckon to you like a desert oasis.

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Yes, You Can Add Labels A Label to a Mail Message in Mailbox

labelOne of the most common complaints I’ve seen about the new Mailbox app for the iPhone is its lack of  support for Gmail labels. While those complaints are understandable, they aren’t entirely correct. Mailbox is no worse with labels than the default Mail app in iOS. Here’s how to get limited support for Gmail labels in Mailbox.

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Defer Items in Your Outlook Inbox, and Get to Inbox Zero, With Boomerang for Outlook

boomerang for outlook logoI’ve been using Mailbox on my iPhone for over a week now, and one of the features that I like the best is the ability to defer items in my email inbox. With a swipe and a tap, I can temporarily get an item out of my inbox, and set it to reappear at a future date (yes, I can hear the GTDer’s out there screeching in horror that I don’t just move it into my GTD system). I like the feature so much that I longed for the ability to do the same on my desktop at work, where we use Microsoft Outlook. The hunt was on.

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Mailbox Needs a Monitization Strategy, for My Sake

Mailbox needs a monetizaton strategy. For my sake. And yours, if you use the app. Read more

Are You in Line For Mailbox? [iPhone]

If you follow tech news, it’s been hard to miss mention of Mailbox. Mailbox, as described in some glowing reviews, looks to be a new way to handle email, with a focus on Gmail. The general concept behind Mailbox is to help you get to inbox zero by letting you perform full and half swipes to the left and right to archive, delete, and defer messages. The current problem with Mailbox? There’s a long line to get it. Read more

How Many Unread Messages Are in Your Inbox?

Inbox unread items

Last week I wrote about four steps that have helped me keep my email inbox under control. I mentioned my wife’s interesting inbox, where she has over 7000 unread messages in her main email account. I wonder if that is some sort of record. Whether it is or it isn’t, I’m curious how many unread messages you have in your inbox. Let us know in the comments.

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