[Mac] I’ve been using DEVONthink Pro Office for a few years now, but only as a filing cabinet for documents that I don’t want to trust to the cloud. The latest episode of the Mac Power Users podcast took a detailed look at DEVONthink, and got me thinking about whether I was using the app to its fullest potential. Specifically, I wondered if I would benefit from using DEVONthink in my legal practice.
For the past few years, I’ve been using three note taking apps side by side. Two of the three apps have stayed the same over the years, while the third has changed a couple of times. Why three apps? It’s partially a function of the strengths and weaknesses of the apps I use, but it’s largely a function of my brain liking to keep different types of data segregated into different apps. In my system, each app serves a different purpose:
Sometimes I complete tasks almost unintentionally, in a reactive manner. Someone might call me on the phone, for example, and the conversation takes care of a task that I had previously set up as an action in OmniFocus. I then need to hunt down the action to mark it as complete. If you use the OmniFocus search box, your search would only search the Perspective currently in focus. I wanted to create a quick and easy way to perform a universal search, so I could find my tasks more easily.
I typically don’t gush here about a service that I’ve just tried out for the first time, but I’ll make an exception for FileThis. I just read about it over on Lifehacker, and thought I’d give it a try. FileThis is a service that collects your bills in one place, so that you don’t have to sign into multiple online accounts. I just gave it a try, and this could be one of the biggest timesavers I’ve seen in years.
I just finished a several hour mediation (I’m a lawyer by day), during which I used Keynote as a presentation tool. The mediation happened in another lawyer’s office, so I had to take any technology with me that I planned to use. This was my first time to take presentation technology into a completely new environment, and I was very pleased with how things went.