Heh Cheers, I do get that from people :-)

Quick label sorts, what do you mean by that?

When I saw the top screenshot I didn’t take into account that you might have more workspaces than could be displayed at one given time, so you had to use the arrows – well in that case the change might’ve been an improvement. I’d still prefer that I’d just stretch out over several rows, or just keep the drop-down menu folded out. In any case I just ended up making bookmarks on Google Chrome bookmark bar for each workspace and that is working out so far.

Just checked out Wunderlist, looks cool. Still too simplistic compared to Producteev and strongly prefer a web interface compared to a desktop program, even if it syncs. Good with some competition though!

I haven’t shared that particular idea about the starting date. I just looked it up in their feedback forum, and it’s already there with 168 votes! https://producteev2.uservoice.com/forums/49079-producteev-2/suggestions/1060407-add-a-start-date-to-a-task-
I’m going to go there and vote regularly now hehe..

As a solution for the time being, I’m indirectly using the priority stars as a starting date indicator, because I always work my way down my tasks by descending priority, starting at 5*. Luckily what’s most important is almost always what should be done first. When something isn’t strictly important but I know that it will fit into the workflow on a particular day, I sometimes set a task priority to 4* even if it isn’t important, strickly speaking.

I did read that blog post not long ago, so it was you huh! Nice post :) I’m subscribed to the producteev blog via Google Reader.

So I just restarted my system this weekend, going from 1 workspace to 1 (2) to 5 (6) workspaces. I did have a reference workspace all along where I occasionally throw in unsolved questions and apparent paradoxes I encounter in physics (I’m a physics student), but it’s more like an unordered reference list than a task list.

Workspaces and labels (translated) are:
1.Personal (with labels Home, Errands/Outside, Self-study and Persons). Home covers all things that can be done at or from home including phone calls, on the computer etc. Errands is any context out of the home. Self-study is anything I think of either out of curiosity or regarding physics. Finally the Persons label has tasks of just person names, and then things I need to tell/ask/give the person as notes on the task.

2. University – covers my university study curriculum

3. Projects – Typically bigger assignments, reports and papers from my uni studies. Here they are broken drown and having this as a seperate workspace greatly reduces the clutter and complexity of the University workspace.

4. Work – anything related to one of my student jobs, be it my science departments IT support job or occasional personal physics/math teaching job.

5. Colloborative projects – The workspace I plan on using for collaboration when writing reports with my group. Haven’t even tried Producteev’s collaborative features yet, but I (we) might later this week.

6. Physics questions – As described above.

I’ve considered to have a “maybe/someday” workspace, but instead I take advantage of the starring system. If a task has 0 stars, it’s inactive. Something that isn’t immediately important enough to think of, but I revisit and revise once a week.

To begin with I used my weekly review to schedule almost every task out on the week days. However when reality came and went I didn’t get half of them done, and my email inbox got spammed every midnight with 10 messages of “Oops did you forget about…”. Part of this can be because I perhaps didn’t wrote 100% of all tasks into Producteev and when I did those tasks there weren’t taken into account in the planning phase, and I didn’t have the pleasure of crossing it off when finished. So now I’ve begun making sure that every task gets recorded.

I’m still experimenting as to whether I’ll use the starring system or the scheduling system for deciding on when to do what, next actions. I’m thinking that perhaps it was a good idea to schedule it all once per week after all and, but that I just need to be realistic and have a time buffer in the planning proces.

I’d say that I did make one “tweak” to producteev. Right against your own experience I’ve been estimating time usage for each task and labelling them accordingly. The base system I use for task management is GTD (apparently, I’ve been using many aspects of GTD before learning of it, but now refined it), namely writing down EVERYTHING and doing a weekly review. For execution I use the Pomodoro technique (http://www.pomodorotechnique.com/) – seriously if you don’t know it read the free eBook (or even better have Adobe Reader read it aloud to you as I did!). Basically you divide our working sessions into 25 min. chunks called “Pomodoros” (there’s more to it than that, read about it). So for all my workspaces I have 5 labels: 1PD, 2PD, 3PD, 4PD, 5PD (In the P-system any task that takes more than 5-7 PD’s is divided). They have the colors green, orange, pink, red and black respectively. It complements the starring system very nicely and gives a great overview on how long every task is estimated to, how much effort is required timewise. It makes it a little more easy to adjust your workflow according how much time and energy you have, complemented with priority. While I wouldn’t want to do minutes, units of PD’s is fine and the color coding essential. It also makes it easier to delegate tasks weekly when you have a target amount of PD’s to do every day.