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Tag Archives: Productivity

Toodledo vs. OmniFocus: Pros and Cons

I’ve been a big fan of Toodledo ever since I first reviewed it back in 2010. Recently, though, I’ve been unfaithful. I’ve abandoned Toodledo as my task management app of choice, and moved on to OmniFocus. While there are some reasons not to switch, a few compelling reasons helped me to decide to make the move. Here are some reasons to switch, and some reasons to stay put.

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Getting Things Done (GTD) With Toodledo, Using Pseudo-GTD Methodologies

One of our readers previously wrote about Getting Things Done with 2Do and Toodledo. That great writeup focused on using Toodledo through 2Do, an iOS app. I have been using Toodledo ever since I first was blown away by it, although primarily through the web app (albeit via Fluid, a Mac app that turns a web page into a standalone application). Over time, I’ve developed a system of my own to implement some GTD methodologies within Toodledo. Here it is.

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Producteev Gets a Massive Upgrade: Android App, Windows Desktop App, and an All Around Makeover

Producteev, one of our favourite  — and one of the best — to-do apps, has released a massive upgrade that includes some long-awaited features and platform updates. The web and iPhone apps have gotten a makeover, the much clamoured-for Android app has finally arrived, and there is now a Windows 7 desktop app to balance out the Mac version. Even the logo has been updated (bye bye Tasky the beaver)!

To top it all off, Producteev has added a few new features into the mix — and yes (drumroll), that does include sub-tasks…

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My Conversion from iCal to Google Calendar

When I began college, I was determined to keep track of all my homework, papers, tests, and scheduled activities. A staple of college scheduling is the syllabus, which lays out the due dates and assigned readings and homework for each class. However, syllabuses are just pieces of paper. I realized that it would be a huge pain to look up daily, from four or five different sources, what the assignments were for that day. I wanted to look at a single source and grasp all the work I had to do for that day, and for that week. More importantly, I wanted to keep in mind upcoming tests and papers several weeks ahead of time, in order to prepare time to work on them.

With this predilection for planning, I looked to my built-in OS calendar, iCal. There were many advantages to using it. I didn’t have to boot up Chrome or worry about web browsing. I could organize by color, assigning one to events, one to assignments, and another to work. I actually put my entire class schedule, as well as ordinary things like “lunch,” into iCal. I put not only due dates, but little reminders when certain benchmarks should be met in prep for those due dates. It was my lifeline.

However, little problems grew to be big annoyances. 

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Get the Most of TextExpander With Snippets From a Public Repository [Mac]

A few months ago, we wrote about five ways to increase your productivity using text expansion software. With text expansion software, you create snippets of text, and then set up abbreviations to trigger the typing of those snippets. TextExpander is our favorite text expansion app on the Mac, because of its ability to sync via Dropbox with Breevy, a Windows text expansion app. If you don’t want to cook up your own snippets, or are just looking for some inspiration for snippets, then TE-Snippets has you covered.

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Toodledo Gets an Official Makeover

No sooner do we write about how to spruce up Toodledo with User Styles, than Toodledo goes out and spruces itself up with a new user interface. Earlier today, the interface was rolled out. The bad news? The interface conflicts with the user style I was using, and probably others as well. The good news? The default user interface is pretty nice on its own.

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GTD, Producteev, Evernote — Bridged!

As you probably already know, GTD and Productivity are creatures that live somewhere deep in my bones. They speak to me, manipulate me, and generally run my life. Not in a bad way, you understand — even if they come across as a little obsessive, the little monsters really do have my best interests at heart. They’re the reason I’m always looking for new and inventive ways to refine and apply workflows. They’re also the reason that I’ve met some cool people who have their own little creatures that bitch and nag them into action.

During a recent conversation on Google+, with a circle of those people, we were discussing the benefits of both Producteev and Evernote as GTD tools, and how it would be great if they worked together. We decided to test out a means of making that happen, with Evernote as the ultimate collection tool, and Producteev as the magic task management/Google Calendar integrator. 

Here’s what I proposed (have a read and tell me what you think):

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Five Ways to Increase Your Productivity Using Text Expansion Software

We love apps that can make you more productive, and help you get things done. One type of app that can give a tremendous boost to your productivity is text expansion software, such as Texter and Phrase Express on Windows, and TypeIt4Me and TextExpander on the Mac. With text expansion software, you create snippets of text, and then set up abbreviations to trigger the typing of those snippets. If you’re not sure how you can fit text expansion software into your workflow, read on for some examples of how to use it.

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Producteev Adds Google Tasks Sync, Outlook Plugin, with Native Mac, Windows, Android Apps On the Way

Producteev won me over a while back with the smooth way they integrate into your already established workflow. The pretty helped too — pretty is a necessity for me when looking at a task list — but it was the Google Calendar integration, and the ability to interact with and create tasks from email, IM, and more that clinched it for me. As a Gmail user, I have access to a nifty widget, and Google Apps users get even tighter integration.

Enough about me and my Google services, though! We’re here to talk about you — and did you know that Producteev has just launched an Outlook plugin that let’s you single-click emails directly to tasks? And that’s not all… they’ve also announced a two-way sync with Google Tasks, and have some native apps on the way! You like? Read on for details!

 

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GTD With 2Do and Toodledo [Reader Workflow]

Continuing with our Reader Workflow showcase, we’re proud to present Nina Kefer’s second post in her GTD experiments series, Beauty and Brains: Getting Things Done™ In Style. In her last article, she showed us a particularly awesome GTD setup with Awesome Note and Evernote; focused on the iPhone, overall. This time around, she delves into a mobile frontend for Toodledo. Read on for Nina’s GTD workflow with the iPhone app, 2Do.

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