Apple Watch – the Ultimate OmniFocus Capture Tool

I’ve been progressing through the MacSparky OmniFocus Video Field Guide, which has giving me some “ah-ha” moments. I’d already known how to use Siri and the Reminders app to get tasks into OmniFocus with my voice, but I’d fallen off the wagon and hadn’t used that method in months. When the Field Guide covered that method, it hit me like a ton of bricks – since you can add reminders to the Reminders app with your watch via Siri, you also can add tasks to OmniFocus the same way.

Here’s what you need to do:

1) Follow the instructions from the Omni Group’s support site to set up OmniFocus to pull tasks from the Reminders app;

2) Activate Siri on your Watch by either saying “Hey Siri” when the Watch face is active (i.e., lit up), or by pressing and holding the digital crown;

3) Once Siri is active on the Watch face, add a task to OmniFocus by saying aloud, “Add [name of task] to my [Reminder’s list set up in step 1] list.” For example, you could say “Add purchase the video field guide to my OmniFocus list.” The task “Purchase the video field guide” should appear in your OmniFocus inbox moments later.

The key to step 3 is to start speaking almost immediatley after you activate Siri. For all those random tasks that pop into my mind, I now raise my wrist and speak into my watch. Easy and frictionless.

If you don’t own the MacSparky OmniFocus Video Field Guide, I heartily endorse it. I’m not even a third of the way through the 2.5 hour guide, and it’s already been well worth the $9.99 price tag. I’ve been using OmniFocus for over three years, and the guide is teaching me new tricks and reminding me of others.

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For the past few years, I’ve been using three note taking apps side by side. Two of the three apps have stayed the same over the years, while the third has changed a couple of times. Why three apps? It’s partially a function of the strengths and weaknesses of the apps I use, but it’s largely a function of my brain liking to keep different types of data segregated into different apps. In my system, each app serves a different purpose:

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FileThis – Automate Your Bill Downloads

Filethis

I typically don’t gush here about a service that I’ve just tried out for the first time, but I’ll make an exception for FileThis. I just read about it over on Lifehacker, and thought I’d give it a try. FileThis is a service that collects your bills in one place, so that you don’t have to sign into multiple online accounts. I just gave it a try, and this could be one of the biggest timesavers I’ve seen in years.

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Evernote Tags vs. Notebooks: Which Are Better for Organization? [Reader Feedback]

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Defer Items in Your Outlook Inbox, and Get to Inbox Zero, With Boomerang for Outlook

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Are You in Line For Mailbox? [iPhone]

If you follow tech news, it’s been hard to miss mention of Mailbox. Mailbox, as described in some glowing reviews, looks to be a new way to handle email, with a focus on Gmail. The general concept behind Mailbox is to help you get to inbox zero by letting you perform full and half swipes to the left and right to archive, delete, and defer messages. The current problem with Mailbox? There’s a long line to get it. READ MORE

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Location (Geofence) Reminders Not Working in iOS 6? Disable Exchange Reminder Sync

imageAfter a couple of years as a mostly satisfied Android user, I recently switched back to the iPhone (the reasons might someday be the subject of another story). I was eager to try out location-based reminders, which reminded me of a stripped down (but easier) version of Tasker on Android. I liked the idea that I could use Siri to say, “remind me to take out the trash when I get home,” and I’d have a reminder added to my list in the Reminders app. Thanks to geofencing in iOS, that reminder would automatically fire when I pulled into the driveway. READ MORE